{
"name": "RFP 04 - Risk Approval and SME Dispatcher",
"nodes": [
{
"id": "b6bc042304c82567",
"name": "Approval Boundary",
"type": "n8n-nodes-base.stickyNote",
"typeVersion": 1,
"position": [
-1280,
-470
],
"parameters": {
"content": "## Risk, Approval & SME Dispatcher\nOnly items routed to REVIEW are sent to the owner/SME. The message contains the requirement, draft, evidence IDs, confidence and deterministic reasons. Approval changes status; it never submits a proposal externally.",
"width": 820,
"height": 320,
"color": 5
}
},
{
"id": "9d48f663ea293ad3",
"name": "Every 5 Minutes",
"type": "n8n-nodes-base.scheduleTrigger",
"typeVersion": 1.2,
"position": [
-1200,
0
],
"parameters": {
"rule": {
"interval": [
{
"field": "minutes",
"minutesInterval": 5
}
]
}
}
},
{
"id": "4de47169d28935c0",
"name": "Read Pending Review Queue",
"type": "n8n-nodes-base.googleSheets",
"typeVersion": 4.7,
"position": [
-940,
0
],
"parameters": {
"authentication": "oAuth2",
"resource": "sheet",
"operation": "read",
"documentId": {
"mode": "id",
"value": "SET_OPERATIONS_WORKBOOK_ID"
},
"sheetName": {
"mode": "name",
"value": "Review Queue"
},
"filtersUI": {},
"combineFilters": "AND",
"options": {}
},
"alwaysOutputData": true
},
{
"id": "22d54358b7cf0029",
"name": "Select Unnotified Reviews",
"type": "n8n-nodes-base.code",
"typeVersion": 2,
"position": [
-680,
0
],
"parameters": {
"mode": "runOnceForAllItems",
"jsCode": "return $input.all().map(i=>i.json).filter(x=>String(x.status).toUpperCase()===\"PENDING_REVIEW\"&&!x.owner_notified_at).slice(0,25).map(x=>({json:{...x,review_message:`🧭 RFP EVIDENCE REVIEW\\n\\nProject: ${x.project_id}\\nRequirement: ${x.requirement_id}\\nCategory: ${x.category}\\nConfidence: ${x.confidence}\\nReasons: ${x.control_reasons}\\nEvidence: ${x.evidence_ids||\"None\"}\\n\\nRequirement\\n${String(x.requirement_text||\"\").slice(0,700)}\\n\\nDraft\\n${String(x.draft_answer||\"\").slice(0,1800)}`}}));"
}
},
{
"id": "00656c86ba98c0c4",
"name": "Send Review to Telegram",
"type": "n8n-nodes-base.telegram",
"typeVersion": 1.2,
"position": [
-400,
-80
],
"parameters": {
"resource": "message",
"operation": "sendMessage",
"chatId": "SET_OWNER_TELEGRAM_CHAT_ID",
"text": "={{ $json.review_message }}",
"replyMarkup": "inlineKeyboard",
"inlineKeyboard": {
"rows": [
{
"row": {
"buttons": [
{
"text": "✅ Approve",
"additionalFields": {
"callback_data": "={{ \"approve|\" + $json.requirement_id }}"
}
},
{
"text": "❌ Reject",
"additionalFields": {
"callback_data": "={{ \"reject|\" + $json.requirement_id }}"
}
}
]
}
},
{
"row": {
"buttons": [
{
"text": "✏️ Request edit",
"additionalFields": {
"callback_data": "={{ \"edit|\" + $json.requirement_id }}"
}
}
]
}
}
]
},
"additionalFields": {
"parse_mode": "HTML",
"appendAttribution": false
}
}
},
{
"id": "19a675cc1b880c8e",
"name": "Send Review to Owner Email",
"type": "n8n-nodes-base.emailSend",
"typeVersion": 2.1,
"position": [
-400,
80
],
"parameters": {
"resource": "email",
"operation": "send",
"fromEmail": "Sales Evidence Control Room ",
"toEmail": "={{ $json.owner_email || 'SET_OWNER_EMAIL' }}",
"subject": "={{ 'RFP review required — ' + $json.requirement_id }}",
"emailFormat": "text",
"text": "={{ $json.review_message.replace(/<[^>]+>/g, '') }}",
"options": {
"appendAttribution": false
}
}
},
{
"id": "253b04d82ea7f3c0",
"name": "Mark Review Notified",
"type": "n8n-nodes-base.code",
"typeVersion": 2,
"position": [
-100,
0
],
"parameters": {
"mode": "runOnceForAllItems",
"jsCode": "const x=$(\"Select Unnotified Reviews\").item.json; return [{json:{...x,owner_notified_at:new Date().toISOString(),updated_at:new Date().toISOString()}}];"
}
},
{
"id": "9f4cb48f59a0e267",
"name": "Update Review Queue Notification",
"type": "n8n-nodes-base.googleSheets",
"typeVersion": 4.7,
"position": [
170,
0
],
"parameters": {
"authentication": "oAuth2",
"resource": "sheet",
"operation": "appendOrUpdate",
"documentId": {
"mode": "id",
"value": "SET_OPERATIONS_WORKBOOK_ID"
},
"sheetName": {
"mode": "name",
"value": "Review Queue"
},
"dataMode": "autoMapInputData",
"columnToMatchOn": "requirement_id",
"options": {
"handlingExtraData": "ignoreIt"
}
},
"alwaysOutputData": false
},
{
"id": "cceb49bdfc900eeb",
"name": "Decision listener",
"type": "n8n-nodes-base.stickyNote",
"typeVersion": 1,
"position": [
-1120,
420
],
"parameters": {
"content": "## Decision endpoint\nConnect your Telegram Trigger here after creating the bot credential. Normalize callback data to `action|requirement_id`, re-read the row, reject stale/resolved actions, and write the final decision to both Review Queue and Audit Log.",
"width": 840,
"height": 270,
"color": 6
}
},
{
"id": "fe75248494632023",
"name": "Telegram Decision Trigger - Connect Credential",
"type": "n8n-nodes-base.telegramTrigger",
"typeVersion": 1.4,
"position": [
-920,
760
],
"parameters": {
"updates": [
"callback_query",
"message"
],
"additionalFields": {}
}
},
{
"id": "32819627e9a497c8",
"name": "Normalize Review Decision",
"type": "n8n-nodes-base.code",
"typeVersion": 2,
"position": [
-620,
760
],
"parameters": {
"mode": "runOnceForAllItems",
"jsCode": "const cb=$json.callback_query; if(!cb) return []; const [action,id]=String(cb.data||\"\").split(\"|\"); const allowed=[\"approve\",\"reject\",\"edit\"]; if(!allowed.includes(action)||!id) return [];\nreturn [{json:{requirement_id:id,action:action.toUpperCase(),actor_id:String(cb.from?.id||\"\"),telegram_chat_id:String(cb.message?.chat?.id||\"\"),telegram_message_id:cb.message?.message_id||\"\",callback_query_id:cb.id||\"\",decision_at:new Date().toISOString()}}];"
}
},
{
"id": "b64ebe6bb314c8e4",
"name": "Read Review Queue for Decision",
"type": "n8n-nodes-base.googleSheets",
"typeVersion": 4.7,
"position": [
-340,
760
],
"parameters": {
"authentication": "oAuth2",
"resource": "sheet",
"operation": "read",
"documentId": {
"mode": "id",
"value": "SET_OPERATIONS_WORKBOOK_ID"
},
"sheetName": {
"mode": "name",
"value": "Review Queue"
},
"filtersUI": {},
"combineFilters": "AND",
"options": {}
},
"alwaysOutputData": true
},
{
"id": "ed32d8b3bdb0e84a",
"name": "Apply Idempotent Review Decision",
"type": "n8n-nodes-base.code",
"typeVersion": 2,
"position": [
-60,
760
],
"parameters": {
"mode": "runOnceForAllItems",
"jsCode": "const e=$(\"Normalize Review Decision\").item.json; const row=$input.all().map(i=>i.json).find(x=>String(x.requirement_id)===e.requirement_id);\nif(!row||![\"PENDING_REVIEW\",\"EDIT_REQUESTED\"].includes(String(row.status).toUpperCase())) return [];\nconst status=e.action===\"APPROVE\"?\"APPROVED\":e.action===\"REJECT\"?\"REJECTED\":\"EDIT_REQUESTED\";\nreturn [{json:{...row,...e,status,decision:e.action,updated_at:new Date().toISOString(),event_id:`REV-${Date.now()}-${e.requirement_id}`,event_type:\"REVIEW_DECISION\",reason:row.control_reasons||\"\",evidence_ids:row.evidence_ids||\"\",created_at:new Date().toISOString()}}];"
}
},
{
"id": "0a42b6b30b1afec4",
"name": "Upsert Review Decision",
"type": "n8n-nodes-base.googleSheets",
"typeVersion": 4.7,
"position": [
220,
700
],
"parameters": {
"authentication": "oAuth2",
"resource": "sheet",
"operation": "appendOrUpdate",
"documentId": {
"mode": "id",
"value": "SET_OPERATIONS_WORKBOOK_ID"
},
"sheetName": {
"mode": "name",
"value": "Review Queue"
},
"dataMode": "autoMapInputData",
"columnToMatchOn": "requirement_id",
"options": {
"handlingExtraData": "ignoreIt"
}
},
"alwaysOutputData": false
},
{
"id": "7f812fdb92ffc884",
"name": "Append Review Audit",
"type": "n8n-nodes-base.googleSheets",
"typeVersion": 4.7,
"position": [
220,
820
],
"parameters": {
"authentication": "oAuth2",
"resource": "sheet",
"operation": "append",
"documentId": {
"mode": "id",
"value": "SET_OPERATIONS_WORKBOOK_ID"
},
"sheetName": {
"mode": "name",
"value": "Audit Log"
},
"dataMode": "autoMapInputData",
"options": {
"handlingExtraData": "ignoreIt"
}
},
"alwaysOutputData": false
}
],
"connections": {
"Every 5 Minutes": {
"main": [
[
{
"node": "Read Pending Review Queue",
"type": "main",
"index": 0
}
]
]
},
"Read Pending Review Queue": {
"main": [
[
{
"node": "Select Unnotified Reviews",
"type": "main",
"index": 0
}
]
]
},
"Select Unnotified Reviews": {
"main": [
[
{
"node": "Send Review to Telegram",
"type": "main",
"index": 0
},
{
"node": "Send Review to Owner Email",
"type": "main",
"index": 0
}
]
]
},
"Send Review to Telegram": {
"main": [
[
{
"node": "Mark Review Notified",
"type": "main",
"index": 0
}
]
]
},
"Mark Review Notified": {
"main": [
[
{
"node": "Update Review Queue Notification",
"type": "main",
"index": 0
}
]
]
},
"Telegram Decision Trigger - Connect Credential": {
"main": [
[
{
"node": "Normalize Review Decision",
"type": "main",
"index": 0
}
]
]
},
"Normalize Review Decision": {
"main": [
[
{
"node": "Read Review Queue for Decision",
"type": "main",
"index": 0
}
]
]
},
"Read Review Queue for Decision": {
"main": [
[
{
"node": "Apply Idempotent Review Decision",
"type": "main",
"index": 0
}
]
]
},
"Apply Idempotent Review Decision": {
"main": [
[
{
"node": "Upsert Review Decision",
"type": "main",
"index": 0
},
{
"node": "Append Review Audit",
"type": "main",
"index": 0
}
]
]
}
},
"active": false,
"settings": {
"executionOrder": "v1",
"timezone": "Africa/Lagos",
"saveManualExecutions": true,
"saveExecutionProgress": true,
"saveDataErrorExecution": "all",
"saveDataSuccessExecution": "all",
"executionTimeout": 600
}
}